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PHP Scripts / Miscellaneous

Stock Manager Advance (Invoice & Inventory System)

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Stock Manager Advance (Invoice & Inventory System) - CodeCanyon Item for Sale


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Stock Manager Advance is a PHP based web application that allows you to manage your invoicing and inventory on site. Update your stock information, make purchases and view sales data from anywhere whether in the office, at home, in the warehouse, or on the go. All you need to access this a device with internet connection.

Important announcement!

If you are using v2.3, please download the latest files and replace sma/modules/auth with newly download v2.3.1/uplaod/sma/modules/auth folder to update to v2.3.1. Thank you Stock Manager Advance Features Documentation Report Bugs

Stock Manager Advance has built-in Invoice and Inventory System. Invoice System has Tax and Discounts. Tax rates and discounts will help to add taxes and discounts automatically to quotations/invoices and option to generate invoice from quotations.

Manage multiple warehouses with Stock Manager Advance and Advance reports for annual overview chart, stock value chart, Daily and Monthly sales calendar, Custom sale and purchase reports and product alerts.

Please be informed that POS Module is not included in this items.

Languages for RC3

Only English and Spanish are available with current version and more languages will be added soon. You can translate it to your language, please check help folder in your download.

Languages for v2.3

Currently following languages are available (Fully or Partially translated).

Czech, English, French, Indonesian. Thai, Portuguese (2 versions Brazilian and European), Spanish, Romanian and Turkish.

A big thanks to Arismendi Dario, Philippe Gianesin, Julis Suryadi from SendawarMedia, Carlos Sanchez, Nuno Filipe, Alex from MixedIn Radio, Mateus Vitorino, Cristian Valluzzi, Saed A. Haroon and Evren COMERT.

Live Demo Details



Role: username / password
Owner: [email protected] / 12345678
Admin: [email protected] / 12345678
Purchasing staff: [email protected] / 12345678
Sales staff: [email protected] / 12345678
Viewer only user: [email protected] / 12345678

Live Demo Credentials Requirements Installation Note

Change log

 Update RC3.0.2.5 (22nd February 2016) + Added option to view customer/supplier details from ordering pages (add sale/quote/purchase) + Added option to view product details by clicking the products name in order list (add/edit of sales/quotes/purchases/transfer) * Fixed quantity sync on edit sale + Added deposit note view + Added backup database with cron and delete older than 30 days * Changed sidebar width (it's 250px fixed width now) * Added some missing language lines * Improved product expiry alerts * Removed 2nd class attribute from some tags Update RC3.0.2.4 (15th February 2016) * Update to CI 3.0.4 + Added option to add deposit (advance payments) for customers + Added new deposit payment type + Added supplier part number field to products + Added promotion feature for products + Added new group permission for bulk actions as owners + Added purchase term to purchases + Added Vietnamese and German languages * Improved print barcode/label feature (added new templates and continuous feed change to have width, height and orientation of the labels) * Fixed quote to purchase issue when the quote has combo item * Fixed all known issues and cron job Update RC3.0.2.3 (23th January 2016) * Fixed product variants barcode issue (changed default symbology from code39 to code128) Update RC3.0.2.2 (19th January 2016) + Added Thai Language + Added option to enable/disable discount feature for users + Added option in settings to remove/not remove expired products with cron job + Added option to delete the product gallery images * improved partial receiving of purchase order * Fixed missing language lines for email subjects * Fixed group permission for sales report * Fixed pdf export for other languages * Added default expiry date for gift cards (2 years) * Improved return sale calculations Update RC3.0.2.1 (8th January 2016) * Improved the print barcode/label styles + 30 per sheet (2.625" x 1") + 20 per sheet (4" x 1") + 14 per sheet (4" x 1.33") + 10 per sheet (4" x 2") + Continuous feed (1.378" x 0.984") * Display VAT No on view files Update RC3.0.2.0 (7th January 2016) * Updated CI to 3.0.3 + Added option to combine sales/quotes/purchases/transfers to single pdf to download * Improved barcode/label printing + Added Partial purchase receiving on edit purchase + Updated users to have view/edit rights and don't select warehouse and biller to grant access to all + Added print buttons to the modal views * Fixed customers, suppliers and staff reports customization issues + Added adjustments permission in group permissions + Added option to display currency symbol + Added option to skip customer/supplier company by - (dash) * Fixed all known/reported issues Update RC3.0.1.19 to RC3.0.1.21 (16th October 2015) * Fixed quick links for users as per permissions * Fixed edit sale with combo items issue + Allowed users to add sale/purchase even if they don't have permission to see customers/suppliers * Fixed sell gift card price issue * Fixed product variant on return sale * Fixed edit/delete sales issue Update RC3.0.1.18 (7th October 2015) + Added option to view and print gift card + Added option to display all or only available warehouse products in settings + Added option to get the day profit by clicking the date on daily sales report * Updated the product variants barcode to fix the space issue in search * Fixed grand total calculation issue with default order tax * Improved adjust quantity method Update RC3.0.1.17 * Fixed decimal issue what was caused due to RC3.0.1.16 Update RC3.0.1.16 * Added quantity column in product list export * Fixed email templates save issue * Fixed opened/suspended bills modal pagination issue * Fixed return combo product quantity sync issue * Fixed admin permission to view reports + Added option to change quantity decimals * Updated products report Update RC3.0.1.15 * Fixed product transfers search issue (view product details page) * Fixed combo products quantity sync issue * Changed list products page for staff (now SMA will list all products) Update RC3.0.1.14 * Fixed product quantity calculation issue on transfers + Product cost will be updated with each add purchase (to purchase item cost) * Fixed combo item sale (was showing blank page) * Improve print single product barcode/label (0 quantity, system will 1 row) * Removed required for reference when adding sales/purchase/transfer by csv * Fixed adjust quantity issue Update RC3.0.1.13 (4th September 2015) * Major Change: Modified the quantity synchronization method * Fixed edit quote biller issue + Added Today's Profit * Fixed supplier selection issue on edit product page * Fixed purchase status issue (ordered was undefined) + Added links on model views (sales, purchases, quotes & transfers) * Changed default sorting for quantity adjustments from product name asc to date desc * Fixed links for calendars on staff report * Updated the sale and quote detail views (discount column will only be visible if discount is applied to any product) * Correct the spelling for cron (please update your cron job url) * Fixed multiple transfers delete issue * Fixed tax calculation issue on add product * Updated the edit product page + Added sync quantity on list products page menu (to sync the quantity of selected products) * Updated top bar alert menu to drop down with quantity alerts and expiry alerts + Updated cron job to remove the stock for expired products * Updated customers report page (added quotes and return sales tabs) * Update single product barcode and label (desktop printing) pages + Add attach document option for sale, purchase, quote and transfer. Update RC3.0.1.12 (11th August 2015) * Fixed 404 issue for customer and supplier reports on submitting the form * Improved the product based discount calculation Update RC3.0.1.5 - RC3.0.1.10 (9th August 2015) * Fixed expenses page issue * Fixed product name issue for printing with java applet. * Fixed add transfer issue (the quantity was wrong due to no variant) * Fixed adjust quantity listing + Added option to format number for South Asian Countries (India, Pakistan etc) + Added new modal view for products, sales, quotes and purchases (you can click row to open modal view and actions menu view on separate page) * Improved payment amount issue for return sales (for. thousand separator) * Improved discount and tax calculation for sales, quotes, purchases and transfers * Displayed all warehouse products (service products was not displaying before) * Add few missing language lines * Fixed transfer created by name on view (it was showing user id) * Fixed paid amount on add sale (for. thousand separator) * Fixed single and multiple deliveries delete issue + Added permission check on the dashboard latest five * Improved print style for transfer detail modal * Fixed transfer quantity issue * Fixed the status language issue * Fixed edit sale quantity issue + Added award points input to modify the award points (edit user/customer) Update RC3.0.1.4 (10th July 2015) * Fixed search issues on list purchases, list quotations, list users, product expiry alerts, categories report and staff report * Fixed access denied issue for return sale (user groups with return sale permissions was getting access denied message) * Fixed close register issue * Fixed edit sale issue (we are sorry! if you have edited the sales, your stock will be wrong) * Change damage quantity to quantity adjustments (Now you can add/subtract the product quantity) + Improved register report Update RC3.0.1.3 + Add option to Add Sale by CSV + Added option to change product tax rate (on add and edit sale, purchase and quotation) + Added more rounding option on pos (now you can round to nearest 0.05, 0.50, integer and to next integer) + Added variants menu under settings to add frequently used variants for easy selection on add/edit product + Added categories report (will work same as products report but for all products grouped by category) + Updated the close register to save the expected (calculated by system) and submitted values by user (it was saving the submitted values only) * Fixed transfers listing issues for staff (system was listing all the transfers, now staff will see the transfer created by them) * Fixed product quantity issue on edit (formatting number for input value was causing the issue, it is plain now) * Fixed out of stock issue on sale for standard products with no variants * Fixed alert messages (Looks like you have forgot to define the html5_data attribute for the x column) Update RC3.0.1.2 * Fixed wrong tax and discount calculation after submitting the form (sales/purchases/quotes/transfers). * Fixed product variant auto selection issue. * Fixed item discount issues in purchase. Update RC3.0.1.1 (23rd June 2015) + Added expenses to Today's & Register sales + Add expense prefix and auto reference no * Fixed list products table issue * Fixed login captcha issue * Fixed Sync error after update from v2.3 + Added serial number input for sales report * Fixed smtp email issue + Added custom fileds in product import by csv * Fixed error on damage product list Update RC3.0.1 (15th June 2015) * Added Award Point * Added Simple Expenses Module * Add Inventory Accounting (FIFO/LIFO/AVCO) * You can add your own themes or different view files * New user interface design to ease many tasks with RTL languages support. * Ability to add new user groups * Ability to add new customer groups * Custom module permissions for user groups * Added gift card features * Multiple delete option for inventories, products, quotations, sales and transfers. * Notifications Module * Email protocol options (mail, sendmail and smtp) * Multiple currencies (for front-end that will be added after this release) * Products Module + Improved barcode feature and attached barcode symbology to product + Improved barcode/label printing feature + Duplicate product option + Product racks/locations + Product Image Gallery + Ability to set the images/thumbnails size + Ability to add watermark to product images + Attach tax rate with product + Tax method to add tax inclusive/exclusive to the price and cost + Attach multiple supplier to product + Option for product expiry date while purchasing the stock + Option to add/edit product quantity on add/edit product page + Product variants with quantity tacking * Users Module + Assign users a warehouse and biller + Own sales/quotations/purchases/transfers restrictions for users * Customers Module + Option to select customer group (to manage different selling rates) + Re-structured the module to add users to customer company (front-end that will be added after this release) + You can add customer group in settings to assign different product price to customer. * Suppliers Module + Re-structured the module to add users to supplier company (front-end that will be added after this release) * Sales Module + New add/edit page design + Ability to add manual product to order list + Ability to sell gift cards + Ability to get paid by gift cards + Ability to edit the product price on sale page + Instant discount (add percentage or fixed discount to order and/or any product) + Warehouse code/name/address on invoice + Return sales and issue refunds + Record payments to sale (full/partial with any no of payments) + Add payment terms (No of pending payment days before the sale marked as due) + Sale status (pending/completed) + Payment status (pending/due/partially paid/fully paid)) + Email invoices with payment buttons (Paypal and Skrill) * Reports Module + Improved old reports + Added product expiry alerts + Added payments report + Added profit and loss report + Added customer report + Added supplier report + Added staff report + Add register report * Settings Module + Manage user groups and permissions + Manage customer groups + Manage currencies + Added option to upload map for warehouses + Added option to upload images for categories and sub categories + Added email templates (set email message in WYSIWYG editor) + Added option to add tax code Update v2.3 (26th December 2013) * Fixed/added the following: * Added RTL Languages support. * Product barcode sheet and label printing pages. * Added product details field to display product details on invoice/quotes. * Option to attach tax rate to product. * Option to skip product from alerts (non track able products). * Added sale restriction to not add sale if product is out of stock in selected warehouse. * Added tax rate to purchased products * Improve transfer products. * Added option to use calendar as shared/private. * Fixed all known errors/bugs in v2.2.1 Update v2.2 (20th November 2013) * Fixed/added the following: * Special Thanks to Daniel Ehrhardt, Dung Pham and Evren COMERT. * Fixed Chart for warehouse stock values * Improved product listings * Fixed all known bugs/errors in v2.1.3 Update v2.1.3 (18th September 2013) * Fixed/added the following: * Added delete damage product * Fixed add customer issue for sales staff * Fixed shipping for quote to invoice feature * Fixed decimal issue for amounts Update v2.1.1 (9th September 2013) * Fixed/added the following: * Fixed HTML Tag issues in quote/inventory * Fixed total amount decimal issue * Fixed export issue to sale report Update v2.1 (2nd September 2013) * Fixed/added the following: * Fixed French Language issues * Fixed CSV product import * Fixed discount issues on add sale/quote * Image upload issue in WYSIWYG editor * Fixed the view invoice/inventory/transfer note issue. Update v2.0 (19th August 2013) * Responsive theme with 3 styles * Added Calendar to add custom events * Added Discounts * Added comment area on homepage * Advance reports + Annual Overview Chart + Stock Value per warehouse + Product alerts + Daily and Monthly Sales Calendar view + Custom Sale/Purchase reports * Re-designed the add quote/sales/purchase page * Added auto referemce number * Added the Serial Number option to record serial number for sold products * Added support to import customers and supplier by csv. * Added Damage products option * Added Delivery records option * Attach pdf automatically to emails * Fixed the search options for each table * Improved Warehouse transfers * Added 6 custom fields to products * Fixed all know error and issue. * Added New Languages Update v1.2 (1st March 2013) * Inventory/Sales by Warehouse (same as products) * Product Categories * Product Details Link * Separate Numbers/Tables for invoices and quotes * 2nd tax on overall invoice amount * Added delete transfer option * Added Product alert notification in header b4 search * Displayed version in footer * Option to create invoice from a quote * Only English Language is updated Version 1.1.1 (2nd Feb 2013) * Inventory by CSV * Forgot Password * Products by warehouse Filter issue * English Language spelling mistakes * Email Inventory and Sales * Delete Sales * Reports page links Version 1.1 (9th Jan 2013) * Added Barcode Generator (code39, code128, ean8, eam13 and many others) * Added Support for IIS and Apache * Changed php paging on tables to server-side data tables * Added delete option for inventory and invoice * Added delete option for invoice types, tax rates and warehouses * Fixed following bugs/errors: * Delete user showing 404 error is fixed. * Invoice and inventory new item update issue is fixed. * Improvement: + Improved the add/edit invoice and inventory for scanners. * Language: + Added Portuguese. 

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17 December 12

Last Update:
22 February 16

Compatible Browsers:
Firefox, Safari, Chrome, Edge

Files Included:
JavaScript JS, HTML, CSS, PHP, SQL

Software Framework:

Software Version:
PHP 5.3, MySQL 5.x


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